Know sooner, steer better.
Property knowledge sits scattered – across data rooms, systems and people's heads. AlphaPrompt brings it together in an auditable property file, across the whole lifecycle – so you spot deadlines and risks early.
From chasing data to steering the portfolio.
Searching, reconciling, tracking deadlines – it costs time you need for steering. With a validated property file you steer on checked knowledge, instead of gathering it first.
Hours of searching: where is which clause – indexation, option, exclusivity – in which contract?
Structured access to every clause, with its source. Answer in minutes, not hours.
Reconciling rent roll, contracts and PM data by hand every cycle – each property different, error-prone, in Excel.
Plausibilised master data, contradictions flagged. You trust the figures instead of re-checking them for every report.
Indexations, options, notice periods scattered in PDFs – key dates slip, index increases go unbilled, options lapse.
Every key date sorted, with its source and days remaining. You enforce index increases on time and protect the WALT instead of leaving income behind.
How your asset management works with AlphaPrompt.
Controlling, reporting, value creation – every decision is only as good as the property knowledge beneath it. AlphaPrompt makes it validated, auditable and on demand: from onboarding to ongoing management.
Acquisition data room → reliable property file
- Input
- The property data room of a newly acquired property – hundreds of contracts, addenda and documents, unstructured and in many formats.
- Result
- A reliable property file on day 1 instead of weeks of manual preparation – master data and rent roll straight into the ERP, missing documents flagged.
Take over the seller's legacy rent roll – and check it
- Input
- The seller's or previous manager's inconsistent Excel rent roll plus the underlying leases.
- Result
- Reconstructed from the leases and reconciled against the inherited rent roll – every discrepancy flagged. Your reporting stands on validated figures, not someone else's spreadsheet.
A reliable data basis for controlling
- Input
- The ongoing data stream from property management – rent info, master data and reports, each firm with its own logic.
- Result
- Every figure plausibilised against its source, contradictions flagged. You trust the operational data instead of re-checking it every cycle.
Capture indexations, options and deadlines
- Input
- All leases in the portfolio + current index data.
- Result
- A sorted list of every key date – with days remaining and the owed step per lease. No income left unused on the table.
Understand what changed – and why
- Input
- Your own checklists and questions – against the data room at onboarding or against the current property state in ongoing operation.
- Result
- A report from your own checklists – a DD check at onboarding, a change report in operation. It shows not just what changed, but why – with the clause behind it.
Ad-hoc portfolio questions – answered with sources
- Input
- A time-critical question about the portfolio – from internal reporting, investors, management or the tax advisor.
- Result
- Answers in minutes instead of hours of research – from the validated property context, every statement with its source.
The property file, in action.
This is what validated property knowledge looks like day to day – as an answer, an overview and a report, every statement with its source.
Ask your portfolio – get an answer with sources.
Natural-language questions about leases, clauses and deadlines – including the time-critical ad-hoc question from an investor, management or the tax advisor. The answer comes in minutes, with a reference to the source document, instead of another Excel search.
No key date that costs you income.
Rent development, option analysis and all termination rights & deadlines in view – so no value-driving date slips by and no option goes unused.
Not just what changed – but why.
A report from your own checklists and questions – with review progress and a risk rating per item. A due-diligence check at onboarding, a change report in operation – always with the reason and source behind it.
Efficiency becomes a growth lever.
Every AM decision is only as good as the property knowledge beneath it. We make visible the effort that gathering and re-checking eats up today – and turn it into time for steering.
An audited basis for decisions
Validated property knowledge with sources – plausibilised against the original documents, reliable for controlling and steering instead of re-checked.
More properties per head
Document abstraction, rent-roll build and deadline tracking run automatically. Your team steers more properties – without adding headcount.
Reporting on validated figures
Reliable, source-backed figures for LPs and investors – instead of pieced together from exports across systems.
Knowledge that stays
The property context grows across the lifecycle and becomes usable across properties – instead of expiring after every mandate.
The platform is the start. Integration makes the difference.
Every firm has its own system landscape. We don't just hand you software. We embed AlphaPrompt into your processes – from strategy to rollout.
How we work together
Discovery
Analysis of your system landscape, data flows and requirements
Concept
AI strategy, prioritised roadmap and technical architecture
Pilot
One concrete use case with a measurable result
Rollout
Scaling to more processes, properties and teams
Optimisation
Continuous improvement and new modules
Discovery
Analysis of your system landscape, data flows and requirements
Concept
AI strategy, prioritised roadmap and technical architecture
Pilot
One concrete use case with a measurable result
Rollout
Scaling to more processes, properties and teams
Optimisation
Continuous improvement and new modules
Integration with your systems
Seamlessly connected
- SharePoint, DMS, SAP RE, Outlook, DocuWare
- API integration and interfaces
- Digital inbox with classification
Tailored to your processes
Custom-built on the platform
- Customer-specific modules and workflows
- Individual end-to-end processes
- AlphaPrompt standards, not point solutions
Onboarding & guidance
From handover to operation
- Preparing the data room and legacy holdings
- Leases and rent rolls before the billing run
- Guidance from pilot to rollout
Isolated AI per customer, hosting in Germany and Sweden, no use of your data for external training.
What asset managers ask before a pilot.
Does this replace our asset-management system?
No. Your AMS stays the system of record – AlphaPrompt is the checking layer in front of it: it validates what flows in and holds the contract, clause and deadline context an AMS doesn't.
How reliably does the AI read our contracts?
Every statement traces back to its source document; uncertain passages are flagged, not overwritten. Human-in-the-loop – control stays with you.
Is this proven on a real portfolio?
Yes – e.g. HEICO Group (50,000+ documents in onboarding) and APLEONA (1,500+ leases, handed over to SAP RE). In the intro call we walk you through comparable projects.
When does it pay off?
From the very first property – and the leverage grows with the portfolio. We model the value per property per month against your current manual cost; you start with a pilot, no big-bang.
Does it fit our architecture – and is it GDPR-compliant?
Live integrations with SAP RE, iX-Haus, iRES+ and DocuWare. Hosting in Germany/Sweden, isolated AI per customer, ISO 27001 and ISAE 3402 – no training on your data.
Start with a single property.
One pilot, one property, all modules – in roughly 14 days. A real, paid engagement that takes the quality risk off the table.
Start a pilotNothing from the pilot is throwaway work: the property context stays, keeps growing and carries over to every further property.
GDPR-compliant. Non-binding intro call.