The Intelligent Property File
A working environment for active property management: validate information, automate tasks, decide — based on the full property context.
Two pillars. One property file.
Reliable knowledge and AI that acts on it – the two interlock. Every result flows back: a property memory grows whose insights carry across properties.
Intelligent Data Room
From data rooms, PMS and documents emerges a structured, sourced property context — the reliable base for everything else.
Agentic Workspace
AI agents work on that context: they check, automate and hand it over to your systems — with your approval at the critical steps.
From documents to decisions.
Modules from both pillars interlock — every check becomes part of the property context.
Rent-Roll Creation
Creates complete rent rolls from leases and associated documents. Amendments, handover protocols, and correspondence are automatically assigned and consolidated into a unified tenant list.
- Automatic assignment of amendments and attachments to tenants
- Extraction of all core contract data (terms, rents, options, escalations)
- Posting-ready data for import into SAP RE, iXHaus, and more
- Processing of scans and handwritten documents
“The goal is a fully automated end-to-end process.”
Data Validation
Automatically compares data from different sources against each other: seller rent roll vs. actual contract data. Invoices vs. contract terms. Identifies discrepancies and their root causes.
- Seller-side rent roll vs. extracted contract data
- Contract data vs. invoices / service charge settlements
- Master data reconciliation from different document sources
- Automatic root cause analysis for discrepancies
“Die Qualität der Ergebnisse hat uns sehr beeindruckt.”
Completeness Check
Automatically checks data rooms for completeness. Which documents are expected? Which are missing? Where are the gaps? AlphaPrompt compares the current state against definable checklists.
- Automatic comparison against data room checklists
- Identification of missing documents per property/tenant
- Answering transaction checklists
- Risk assessment for incomplete data situations
“Gemeinsam an Lösungen zur Optimierung ressourcenintensiver Prozesse zu arbeiten, ist unser gemeinsames Ziel.”
Datenraum-Prüfung
Technical Systems Overview
Reads maintenance protocols and technical system documentation to create a comprehensive inventory of all building systems. Damages and defects are automatically assigned to the corresponding systems and rated by criticality.
- Automatic detection of technical systems from maintenance protocols
- Assignment of defects and damages to systems
- Criticality assessment of identified defects
- Consolidated overview of all systems and their condition
“AlphaPrompt increases efficiency and quality in asset and property management.”
Due Diligence Report
Automatically creates custom due diligence reports based on all analyzed documents. Highlights, red flags, and risk assessments are structured and made exportable.
- Automatic report generation based on custom templates
- Red flag detection across the entire data room
- Risk categorization and prioritization
- Export to PDF, Excel, or directly to third-party systems
“Dies eröffnet völlig neue Möglichkeiten für alle zukünftigen Transaktionen.”
More modules available - including invoice processing, contract analysis, document classification & more. Need a custom module?
Why not just Excel — or ChatGPT?
Both stay valid. But neither builds an auditable, growing property context.
Results flow back into your systems.
AlphaPrompt doesn't replace your tool stack — it automates the manual work between the tools.
Structured handover via standard interface, API or direct import. Productively in use — further systems configurable.
Enterprise security, from day one.
Defined contexts per property, clear visibility rules, no mixing of knowledge across mandates.
ISO 27001
Certified via INTREAL Solutions
ISAE 3402
Independently audited
GDPR
Fully compliant
- Hosted on Microsoft Azure in Germany & Sweden
- Isolated AI per client — no access by other tenants
- Your data is never used for general model training
- No permanent storage of customer documents
- Certified via hosting partner INTREAL Solutions
Trusted by industry leaders
See why top firms choose AlphaPrompt
“We were impressed by the quality and precision with which AlphaPrompt structured our large data room. This opens up completely new possibilities for all future transactions and the exchange of large volumes of data!”
“Working together on solutions to optimize resource-intensive processes - be it time, cost, or staff - in real estate management is our shared goal. We are very much looking forward to continued collaboration!”
“AlphaPrompt increases efficiency and quality in asset and property management!”
“The precision and efficiency with which AlphaPrompt extracts all critical information from documents far exceeded our expectations and sets a new standard in data processing.”
“The AI's pattern recognition is incredible. It detects inconsistencies between documents that would take a team of analysts days to find.”
“We were impressed by the quality and precision with which AlphaPrompt structured our large data room. This opens up completely new possibilities for all future transactions and the exchange of large volumes of data!”
“Working together on solutions to optimize resource-intensive processes - be it time, cost, or staff - in real estate management is our shared goal. We are very much looking forward to continued collaboration!”
“AlphaPrompt increases efficiency and quality in asset and property management!”
“The precision and efficiency with which AlphaPrompt extracts all critical information from documents far exceeded our expectations and sets a new standard in data processing.”
“The AI's pattern recognition is incredible. It detects inconsistencies between documents that would take a team of analysts days to find.”
Productive in 14 days.
Book a pilot — one asset, all modules. We set it up; you work with real property data from day 14.
Book a live demoGDPR-compliant. No-obligation introduction.