More properties, same team.
Invoices, maintenance protocols, documents – the document flood eats your day. AlphaPrompt extracts, classifies and validates them automatically, straight into your management system. More properties per head, no missed deadline.
From typing to automatic.
Today every property costs you typing, assigning and tracking deadlines. AlphaPrompt takes over the routine – you check and steer instead of keying in.
Hundreds of invoices a month checked, coded and assigned to the property by hand – error-prone, in Excel and on paper.
Every invoice automatically classified, vendor and property assigned, cost group set. You check instead of keying in.
Maintenance contracts, inspection protocols and statutory deadlines scattered in PDFs – key dates slip, liability looms.
Protocols processed, defects categorised, every inspection deadline laid out with its date. No missed inspection.
Piecing together figures for the owner from documents, systems and Excel – every month from scratch.
Validated master data and documents flow into your management system. The reporting basis is ready, no rework.
How your property management works with AlphaPrompt.
Throughput, accuracy, deadlines – property management runs on cleanly processed documents. AlphaPrompt automates the routine: from the invoice to the technical installation to reporting.
Digital inbox
- Input
- The entire inbox – invoices, vouchers and documents in every format and from every sender.
- Result
- Every document recognised, classified and assigned to the right property – invoices validated into the downstream system with vendor, property and cost group (DIN 276). No more manual sorting.
Clean up the archive
- Input
- The grown archive of a newly taken-over portfolio – years of folders, scans and emails, unstructured and in many formats.
- Result
- Out of the archive chaos, a structured, searchable property file – every document classified and assigned to the right property, missing documents flagged.
Handover data room → reliable property file
- Input
- The property data room of a newly taken-over portfolio – hundreds of contracts, addenda and documents, unstructured and in many formats.
- Result
- A reliable property file from day 1 of management instead of weeks of manual preparation – master data and rent roll straight into the management system, missing documents flagged.
Process maintenance & inspection protocols
- Input
- Maintenance and expert protocols – any structure, language or handwriting.
- Result
- Content and defects extracted and categorised, ready to import into the downstream system. No protocol left behind.
Inspection & maintenance deadlines in view
- Input
- Maintenance contracts and inspection protocols for the technical installations.
- Result
- A sorted list of all inspection and maintenance dates – lift, fire safety, ventilation, electrical – with days remaining. No missed inspection.
Read leases and import master data ready for rent posting
- Input
- The leases of a newly taken-over property, including addenda.
- Result
- Rent master data and target rents read from the leases and prepared ready for posting – import-ready for the management system, gaps flagged.
Keep master data & rent roll up to date
- Input
- Ongoing contract changes – addenda, indexations and new leases – against the existing master data.
- Result
- Master data and rent roll continuously reconciled against the leases, discrepancies flagged, gaps surfaced.
Reliable data for reporting
- Input
- Validated documents, master data and protocols.
- Result
- A clean data basis for owner and asset-management reporting – traceable back to the source document.
Ad-hoc questions about the portfolio
- Input
- A question about the property – from the owner, a tenant or the team.
- Result
- An answer in minutes from the property context, every statement referenced back to its source document.
The document flood, under control.
This is what automated document processing looks like day to day – not another system, but a booking-ready record.
From document to booking-ready data.
Every invoice recognised, vendor and property assigned, cost group set per DIN 276 – validated and ready to import into your management system.
No inspection that slips through.
A sorted list of all inspection and maintenance dates for the technical installations – with days remaining, the installation affected and the source.
Ask your portfolio.
Natural-language questions about leases, documents and protocols – the answer comes in minutes, with a reference to the source document.
More throughput, fewer errors.
More properties mean more invoices, protocols and deadlines. AlphaPrompt handles the recurring work – so your team gains time for the cases that really matter.
More properties per head
Invoice, document and protocol processing runs automatically. Your team manages more properties without adding headcount.
Fewer errors
Classification and assignment are validated – no double payments, no wrong cost group.
Clean data for reporting
Reliable, source-backed data for owners and asset managers – instead of pieced together from systems.
No missed inspection deadline
Inspection and maintenance dates captured systematically. Liability and compliance on the technical installations under control.
The platform is the start. Integration makes the difference.
Every firm has its own system landscape. We embed AlphaPrompt into your processes – from the connection to ongoing operation.
Integration with your systems
Seamlessly connected
- iX-Haus, Realax, Cloudbrixx, DocuWare, SAP RE
- API integration and interfaces
- Digital inbox, automatically routed
Tailored to your processes
Custom-built on the platform
- Your own document types and cost logic
- Customer-specific workflows
- AlphaPrompt standards, not point solutions
Onboarding & guidance
From mandate to ongoing operation
- Preparing existing archives and documents
- Pilot on one property, then rollout
- Guidance with dedicated contacts
How we work together
Discovery
Stock-take of systems, document types and document flows
Concept
Classification and mapping logic, prioritised roadmap
Pilot
One concrete use case with a measurable result
Rollout
Scaling to more properties and document types
Optimisation
Continuous improvement and new modules
Discovery
Stock-take of systems, document types and document flows
Concept
Classification and mapping logic, prioritised roadmap
Pilot
One concrete use case with a measurable result
Rollout
Scaling to more properties and document types
Optimisation
Continuous improvement and new modules
Isolated AI per customer, hosting in Germany and Sweden, no use of your data for external training.
What property managers ask before a pilot.
Does this replace our management system?
No. AlphaPrompt is the checking layer in front of it: it extracts, classifies and validates documents and hands booking-ready data to iX-Haus, DocuWare or SAP RE – not a replacement, but the stage before.
Does the AI read our documents and protocols reliably?
Human-in-the-loop with full source traceability. Uncertain passages are flagged, not overwritten – including handwriting and unstructured protocols. You stay in control.
Has this actually been proven on a real portfolio?
Yes. For Stonehedge we process 15,000+ invoices a year including DIN 276 cost assignment; for IC Immobilien 7,500+ maintenance and expert protocols. In the intro call we walk you through projects from comparable firms.
Does it fit our architecture and is it GDPR-compliant?
Live integrations with iX-Haus, DocuWare and SAP RE. Hosting in Germany and Sweden, isolated AI per customer, ISO 27001 and ISAE 3402, no external training on your data.
Start with a single property.
One pilot, one property, all modules – in roughly 14 days. A real, paid engagement that takes the quality risk off the table.
Start a pilotNothing from the pilot is throwaway work: the property context stays and carries over to every further property.
GDPR-compliant. Non-binding intro call.